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Willis Medical Aesthetics
Sta. Rosa · Calamba
CONCEPT PREVIEW
Section 1 · The patient side

Your patients book themselves — from Facebook, at 11pm, without texting the front desk.

Here's the exact flow a patient taps through when she clicks "Book Now" on your page. Try it — pick a branch, a treatment, a time. The moment she's booked, the follow-ups on the right start running on their own.

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Willis Aesthetics
Book a visit
Book an appointment

Reserve your visit

Two branches in Laguna. Real-time availability.

Step 1 · Choose your branch
🔄
What happens automatically after she books. No one at the front desk lifts a finger — every message below sends itself, using her name and her appointment details.
InstantlySMS + Email
The second she taps confirm
Hi Isabela! 🌷 Confirmed na ang booking mo sa Willis Sta. Rosa — HydraFacial on Wed, Jul 15 · 1:00 PM. Reply RESCHED anytime kung kailangan mong ilipat. See you!
Willis Aesthetics · now
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Willis Aesthetics
hello@willisaesthetics.com
now
Your Willis appointment is confirmed ✨
Hi Isabela, we can't wait to see you! Here are your details, a map to the Sta. Rosa branch, and a few reminders to prep for your HydraFacial.
View appointment
24 hours beforeSMS
Cuts no-shows before they happen
Hi Isabela, reminder lang 😊 Bukas na ang HydraFacial mo sa Willis Sta. Rosa, 1:00 PM. Kita tayo! Reply C to confirm or RESCHED to move it.
Willis Aesthetics · 1 day before
2 hours beforeSMS
The gentle final nudge
See you in 2 hours, Isabela! 💛 Willis Sta. Rosa. Tip: dumating ka 10 mins early para relaxed tayo. Parking is free sa likod. 🚗
Willis Aesthetics · 2 hrs before
1 day afterEmail
Aftercare tips + a review ask
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Willis Aesthetics
hello@willisaesthetics.com
1d
How's your skin feeling, Isabela? 🌷
Salamat sa pagbisita! Here's how to keep your HydraFacial glow: skip harsh actives for 48 hrs, hydrate, and always SPF. If you loved your visit, a quick Google review means the world to us. 💛
Leave a review
6 weeks afterSMS
Brings her back without you chasing
Hi Isabela! ✨ It's been 6 weeks since your last HydraFacial — time na for your next glow-up. Slots are open this week sa Sta. Rosa. Book here: willisaesthetics.com/book
Willis Aesthetics · 6 weeks later
On her birthdayEmail
A treat that feels personal
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Willis Aesthetics
hello@willisaesthetics.com
🎂
Happy Birthday, Isabela! 🎂 A little treat from Willis
Maligayang kaarawan! 🎉 To celebrate you, here's ₱500 off any treatment this month at either branch — plus a free glow add-on. Our gift, para sa iyo.
Claim your birthday treat
Section 2 · The clinic side

And the clinic runs itself behind the scenes.

Everything that patient just triggered lands here — one dashboard for both branches. This is what you and your front desk log into. Click through the tabs.

clinic.willisaesthetics.com/dashboard
＋

Today's schedule

Monday, July 13, 2026 · reminders run automatically

Reminder sent Scheduled
9:30
AM
Camille Bautista
HydraFacial · Dra. Willis
SMS sentEmail sent
11:00
AM
Andrea Villanueva
Pico Laser · Dra. Willis
SMS sent2-hr reminder 9:00 AM
1:30
PM
Ruth Mendoza
Gluta Drip · Nurse Faye
SMS sentEmail 11:30 AM
3:00
PM
Bianca Soriano
RF Slimming (Session 3/6) · Nurse Faye
SMS scheduled 1:00 PMEmail scheduled
4:45
PM
Grace Salvador
Signature Facial · Nurse Faye
SMS scheduled 2:45 PM
🔔
Automated no-show protection: every booking triggers an SMS + email at 24 h and 2 h before. Front desk does nothing manually.

Patient records

Every visit tracked · rebookings run on autopilot

Active patients
1,284
▲ 46 this month
Due for rebooking
37
nudges queued
Avg. return visits / yr
5.2
▲ from 3.8

Due for next visit

View all patients
CB
Camille Bautista
Last: HydraFacial · Jun 15 · Sta. Rosa · 4 visits total
Due now
BS
Bianca Soriano
RF Slimming · 3 of 6 sessions · Sta. Rosa
Package
MA
Michelle Aquino
Last: Pico Laser · May 28 · Calamba · 7 visits total
Due in 5d
RM
Ruth Mendoza
Last: Gluta Drip · Jun 30 · Sta. Rosa · 11 visits total
Due in 9d
DO
Divine Ocampo
RF Slimming · 1 of 6 sessions · Calamba
Package
✨
When a patient hits her 6-week mark, the rebooking nudge fires by itself — that's the "37 due" number working without anyone chasing.

Automated sequences

Six fixed sequences, always on. You don't build them — you just tweak the wording anytime.

Sequences active
6 / 6
all running
Messages sent · July
890
0 sent manually
Avg. email open rate
67%
▲ vs 21% industry
Sequence
Channel
Status
Sent · Jul
Open rate
Booking confirmation
Trigger: appointment booked
SMSEmail
Active
214
68% ▾
EDIT MESSAGE COPY — SMSTiming & trigger are fixed
{first_name}{branch}{treatment}{date}{time}
✓ Saved — live on the next booking
24-hour reminder
Trigger: 24 h before visit
SMS
Active
198
— ▾
EDIT MESSAGE COPY — SMSTiming & trigger are fixed
{first_name}{branch}{treatment}{time}
✓ Saved — live on the next booking
2-hour reminder
Trigger: 2 h before visit
SMS
Active
191
— ▾
EDIT MESSAGE COPY — SMSTiming & trigger are fixed
{first_name}{branch}
✓ Saved — live on the next booking
Post-visit follow-up
Trigger: 1 day after visit
Email
Active
176
61% ▾
EDIT MESSAGE COPY — EMAILTiming & trigger are fixed
{first_name}{treatment}{branch}{review_link}
✓ Saved — live on the next visit
6-week rebooking nudge
Trigger: 6 weeks after last visit
SMS
Active
88
— ▾
EDIT MESSAGE COPY — SMSTiming & trigger are fixed
{first_name}{treatment}{branch}
✓ Saved — live on the next cycle
Birthday greeting
Trigger: patient's birthday
Email
Active
23
74% ▾
EDIT MESSAGE COPY — EMAILTiming & trigger are fixed
{first_name}{month}
✓ Saved — live for the next birthday
🔒
These six sequences are built and locked — no drag-and-drop, no flow to design. You only ever edit the wording, and it goes live on the next send.

Back office

Purchasing, billing, accounting & payroll — both branches, one place

July revenue
₱918K
▲ 22% vs Jun
Net profit
₱376K
41% margin
Net payroll due
₱214K
Jul 15 cutoff

Purchasing

CONSUMABLES · LOW-STOCK ALERTS
HydraFacial serum vials
7 left · both branches
Low
Gluta IV kits
11 left · reorder soon
Reorder
Numbing cream (30g)
34 in stock
OK
Nitrile gloves (box)
48 in stock
OK
⚠️
2 items low. Auto-alert sent to purchasing — draft reorder ready for Dra. Willis to approve.

Billing

PER-BRANCH SUMMARY · JULY
Collected · July₱918,400
Outstanding (packages)₱64,200
Sta. Rosa share₱512,600
Calamba share₱405,800
Avg. ticket₱3,780
Transactions · July243

Accounting

P&L SNAPSHOT · JULY 2026
Revenue₱918,400
Consumables (COGS)– ₱142,000
Payroll– ₱214,000
Rent & utilities– ₱96,000
Marketing & other– ₱90,000
Net profit₱376,400
VAT collected ₱98,400
Net margin 41%

HR / Payroll

BOTH BRANCHES · JUL 15 CUTOFF
FA
Faye Aguilar
Lead Nurse · SSS/PH/Pag-IBIG ✓
₱28,400
LR
Liza Ramos
Aesthetician · SSS/PH/Pag-IBIG ✓
₱22,100
JT
Joana Tan
Front Desk · SSS/PH/Pag-IBIG ✓
₱18,600
Sta. Rosa subtotal
₱112,400
SSS ₱18,240
PhilHealth ₱9,570
Pag-IBIG ₱2,400
One system · both branches

Booking, reminders, and follow-ups run on autopilot.
You run the clinic.

Built by Giko Studio — concept preview